eMachineShop General Supplier Policies
Welcome to the eMachineShop supplier guide. These pages will help you work with eMachineShop and increase your business. Please give this information to the appropriate people.
- To accept an order, write in the message body: *ORDER ACCEPTED*.
- To indicate an order shipped, write in the message body: *SHIPPED* (and show tracking number)
- For questions not relating to a specific order use firstname.lastname@example.org .
- For non-conforming parts please advise us of the non-conformance and ask whether to ship. However if we advise to ship, we reserve the right to reject based on final inspection.
- To decline an RFQ (Request for Quotation): write in the message body: *NO BID*. If a small change to the design would allow you to bid, please indicate the desired change.
- To request a material substitution: provide the closest available material. Example: "Order accepted providing material substitution 6061"
Do not use hand-held tapping tools – they make threads that are not perpendicular to the surface. Use class 2B taps for inch and 6H for metric. Countersink holes (~ pitch/2) before tapping to avoid burrs. For drill diameter and limiting dimensions, use ANSI/ASME B1.3M-1986 (ignore the minor diameter spec on the drawing).
ANSI Y14.5 shall apply. In conformance with industry standard, design dimensions are after non-organic and mechanical finishes (anodize, plate, brush, grind, sand blast etc.) but before organic coatings (powder coat, paint, etc.). Example: A 10 mm cube that was ground should measure 10 mm after grinding.
Please show this video to your shipping person.
Please print this page and provide to your shipping department. Too often we have seen suppliers spend weeks making valuable parts only to have them packed with too little cushioning and get damaged in transit – don’t let that happen to you.
Overseas & USA suppliers:
- Pack well to protect parts – paper is NOT enough to project heavy parts – use sufficiently thick foam polyethylene (squeezable springy material). Fill all spaces to avoid movement and strengthen box with clean light weight material
- Do not mark or put tape directly on parts
- Show job numbers on outside of box
- In shipment box include an invoice or other document showing job#, quantity and date
- Do not use stretch film
- Do not tape part bags to each other
- Do not use staples, excessive tape, old wrapping materials, bubble wrap , Styrofoam (crumbles).
- Protect weak parts from heavy parts.
- Use new strong boxes – 200 lb/sq in for single wall or 275 lb/sq in for double wall. Parts push right thru and fall out of weak corrugated material.
- Follow the packing instructions shown on each order – those instructions are based on years of experience shipping machined parts around the world.
- Tariff code must be shown on shipping papers. The tariff code will be indicated in Purchase Orders.
- Put 1 copy of invoice inside box and additional copies on outside per regulations.
- Tape all 14 box edges
- Consolidate – When you have a job ready to ship but another job will be ready in 1 or 2 days, wait and combine the shipments. But don’t exceed per box 25 kg (55 lbs); don’t exceed 1.7 m (66") for length + width + depth; don’t combine very odd shapes like a large cube and long pole; don’t combine a job that can go in a box with a job that goes in a crate; don’t combine a job valued over $2,000 with other jobs. Bundle parts of one job together and identify by job number.
- Do NOT use printed UPS boxes over 10kg – UPS charges extra.
- Call your local UPS office to request a pickup.
- Tell them you are charging freight to your USA client with UPS account # 086-892
- If UPS needs authorization to charge to our account have them contact in USA:
- 201-280-8868 or email@example.com tel: 201-962-7511 x 115.
- Overseas fabs: For shipping, the freight company will handle clearance. You only need to have the material ready for inspection.
- If shipper asks for more info about parts, tell to call eMachineShop at 201-962-7511.